The Alliance for Responsible Citizenship Limited: Privacy Notice

Introduction

This privacy notice explains how we use your data, how you can control the way in which we use that data and what actions you can take if you would like to change the way in which your personal data is being used. When we refer to “personal data” in this privacy notice, we are referring to any information that relates to an individual (note that this does not include information where the identity of the individual has been fully and effectively removed (anonymous data)).

Who are we?

We are the Alliance for Responsible Citizenship Limited, a limited company, incorporated in England and Wales (company number 10519995). For the purposes of this Privacy Notice we refer to ourselves as “ARC”, “we”, “us”, or “our”.

Why do we need your information and whose data do we collect?

The Alliance for Responsible Citizenship (ARC) is being established as a global community with a vision for a better world where every citizen is empowered to prosper, contribute, and flourish.

Our mission is to convene and foster a community of changemakers and high-level leaders that are committed to formulating and advocating a positive and hope-filled vision in response to life’s most fundamental social, economic, philosophical, and cultural questions.

We hold personal data on people who do, or might do, the following:

  • Attend events, held both at ARC and at external venues.
  • Take part as a speaker or panellist in one of our events and activities.
  • Contribute to the research we carry out.
  • Attend meetings with members of staff.
  • Support ARC financially and in other ways.
  • Subscribe to our newsletters or sign-up to receive regular updates.

How we obtain your data

From you

Most of the information we hold about you will have been provided directly by you when you have taken part in one or more of the activities outlined above.

From someone other than you

In some cases, we may supplement the information you have given us with personal data from elsewhere. Examples include adding social, economic, or demographic data to our delegate or fundraising information, improving, or correcting contact details or conducting appropriate due diligence to safeguard the assets and reputation of ARC in the case of significant financial transactions. Sources of data could include information gathered from a news article or on-line media (including social media), publicly available directories and similar information such as the telephone directory, Royal Mail's National Change of Address database and Companies' House. We may also obtain information about people entirely new to us. Examples include (but are not limited to):

  • If an existing supporter or contributor suggests we get in touch to see if you might be interested in becoming involved with us.

What we do with your personal data

The core activities we carry out with your personal data enable us to:

  • Send information to you about ARC.
  • Provide information for events.
  • Administer donations;
  • Administer donations and sponsorships.
  • Build support for ARC through various fundraising and marketing activities.
  • Promote the aims and objectives of ARC, including as part of our marketing materials.

What personal data we collect

We collect the following classes of personal data:

  • Name(s) and address, email, phone number(s) and other relevant contact details and preferences.
  • Information on event attendance.
  • Use of social media relating to ARC (e.g. following our Twitter feed).
  • Records of donations (donor details and amount).
  • Records of work experience.
  • Photographs, recordings (audio and video) and associated information produced at our events.
  • Information about our relationship with you and any correspondence.
  • Occupation, skills and professional activity, network(s) and interests where relevant to our needs.

Profiling

Although we do not currently do this, we may in future use your personal data to group together people who have behaved or might behave in similar ways. For example, we might find that people who had been to certain events were likely to come to similar events or be interested in similar areas of research. If this were the case, then we might “tag” your record to remind us to include you in invitations to similar events.

You have a specific right to ask us not to do this. If you would prefer us not to, then please contact us using any of the contact details below.

Our responsibilities

The law requires us to tell you about the legal basis upon which we process your personal data.

  • If the law requires your consent for us to process personal data for certain activities (for example if we are collecting your data so that we can send you marketing), then we will obtain it before carrying out that activity.
  • Other activities are carried out to fulfil a contract or agreement. If a contract is in place, then we will process your personal data so that we can fulfil our respective obligations under that contract.
  • In some circumstances the law requires us to process your personal data in a specific way or to disclose your personal data to another party.
  • In all other cases, and outside our public obligations, the law allows us to process your data if it is in our legitimate interest to do so, so long as your interests or your fundamental rights and freedoms do not override those interests. For example, we have a legitimate interest in providing our services and furthering our aims.

Protecting your data

We keep your data secure in our database with appropriate security mechanisms in place. While we seek to use appropriate organizational, technical and administrative measures to protect personal information within our organization, unfortunately no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure, please immediately notify us in accordance with the “Contact us” section below.

Data Sharing

In principle we do not share your data with anyone else or any other organization unless it is necessary for the purpose for which you have given us the data or is described in this notice. Examples are given below:

  • We may share basic information on the attenders at an event or function or meeting with the host or members of ARC’s staff.
  • We may pass data to other organisations, known as Processors, to provide specific services to us. A contract is always in place with a Processor, and they are not allowed to do anything with your data other than that which we have requested.
  • We may share personal data as part of a sale, merger or acquisition, or other transfer of all or part of our assets including as part of a bankruptcy proceeding.
  • We may share personal data pursuant to a subpoena, court order, or other legal process or as otherwise required or requested by law, regulation, or government authority programs, or to protect our rights or the rights or safety of third parties.
  • We may share personal data with our professional advisors, lawyers, accountants, and auditors.
  • We may share personal data with your consent or as otherwise disclosed at the time of data collection or sharing.

How long do we keep your data?

We will keep data for as long as is needed to complete the task for which it was collected. We expect to keep your data for as long as you have a relationship with ARC, or until we no longer need it.

Your rights

You have a variety of rights about the way we process your data. These are as follows:

  • Where our use of your data requires consent, you may withdraw this consent at any time.
  • You may object to our use of your personal data in certain circumstances, e.g., where we rely on our legitimate interest to process data.
  • You may request a copy of the data we hold about you.
  • If we are carrying out profiling, you may ask us not to do so.
  • You may request that we rectify or erase your personal information.
  • You may request that we restrict the processing of your personal information.
  • Under certain circumstances, you may ask us to port personal information about you that you have provided to us to you or to a third party.

If you wish to exercise any of these rights, please contact us using the contact details set out below.

If you are not satisfied with our handling of your personal data, we would appreciate the opportunity to discuss this with you and resolve address any concerns you have. Additionally, you have the right to lodge a complaint against us, with the UK Information Commissioner’s Office (www.ico.org.uk/make-a-complaint).

We are registered with the Office of the Information Commissioner (ICO).

Other Websites

Our website and newsletters may contain a link to other websites. Please note that when you click on one of these links, you are entering another website for which ARC has no responsibility (even if you access the website via a link on our website). We encourage you to read the privacy notices on all such websites.

Updates

This notice may change from time to time – for example, to take into account changes at ARC or to reflect changes in regulation or legislation. It was last updated on [20/07/2023]. Updates to this notice will be posted on this page – please check back from time to time. We will also use reasonable efforts to inform you of any significant changes by email where appropriate.

Contacting us

If you have any questions about this privacy notice, about the way in which we process your data, or if you wish to change the way we use your data, including how we communicate with you, then please contact us:

By email: Info@arcforum.com

By post: Alliance for Responsible Citizenship, 78 Pall Mall, London, SW1Y 5ES